Deposits and Payments

Due to the high demand of our facilities, we recommend the booking of your event as soon as possible. Reservations remain tentative pending receipt of deposit. A deposit in the amount of full room rental is required to confirm a reservation. Reservations may be confirmed with a University account number, cash, check, or credit card.

Tentative reservations must be confirmed or released within ten (10) business days of the original request. No more than two (2) tentative dates may be scheduled for the same event.

Estimated total balance for an event is required by 12:00 o'clock noon three (3) business days prior to the day of the event. Failure to comply with the payment schedule may result in the cancellation of the event. Final billing will be sent within ten (10) days of the date of the final billing.

Cancellations

Deposits for the University Union Silver, Golden, and Diamond Eagle Suites and the Gateway Center Banquet Room are non-refundable. Deposits for the University Union Hann, Ponder, Abney, lyceum and 4th level rooms may be refunded if the reservation is cancelled more than twenty (20) business days in advance for registered student organizations and forty (40) business days in advance of scheduled events for all other groups.

Sales Tax

Unless a Sales Tax Exempt Status Form is provided at the time of booking the event, sales tax will be assessed.

Audio/Visual Equipment

The University Union and Gateway Center offer state-of-the-art audio/visual equipment and technical support. To ensure all your needs are met, requests must be received ten (10) business days prior to the date of the event.

Decorations

All decorating arrangements must be made through and approved by Scheduling Services. Charges will be assessed for early access. Under no circumstances is anything to be attached to banquet room walls.

Liability

The University of North Texas assumes no responsibility for the damage or loss of articles, equipment or other items left in the facility prior to, during or following an event. All personal and supplier effects are to be removed at the end of your event. The host/sponsor will be held responsible for any damages to property equipment due to negligence of vandalism by their guests.