The purpose of outdoor banners is to build school spirit and emphasize tradition by providing a greater opportunity to advertise events and programs to reach the University community. Banners must include the following information: Sponsors, event title, type of event, location, time, price and date. Campus-wide events and programs are defined as any activity that provides one or more of the following opportunities and is open to the entire University community: educational, social, recreational, and/or cultural.

Guidelines:

1. Outdoor banner space is available to campus organizations, academic, and auxiliary departments on a first come, first served basis. Banners are to advertise campus-wide events and programs only. Groups may request banner space one semester prior to the event/program date. Banners are for advertising events and programs that are open to the University community. Groups that restrict membership on the basis of gender or grade point average, such as Greeks, social, academic or service fraternities/sororities may not individually request banner space for rush and/or membership drives. However, they may advertise these activities as a group through their respective governing bodies. A group may reserve a maximum of two (2) spaces for the same time period.
2. Banners shall be made of canvas or permanent banner cloth. Only permanent paints such as acrylic, house latex or sign painter's enamel are appropriate.
3. Banner space may be reserved in blocks of one (1) week (Monday - Friday). Banners may hang for a maximum of two (2) weeks and must be removed by noon the first working day following the event.
4. Banner Size: Minimum - 6' by 4' Maximum - 10' by 4'. Banners are to be horizontal and must have grommets or reinforced holes across the top of the banner spaced at specified intervals. (See instruction sheet for details.) The banners may be hung only in specified locations on the banner tracks provided. Damage to tracks will be billed to the organization or department occupying the space. Report any damage to the tracks BEFORE hanging your banner to prevent incurring costs for damages not made by your department or organization.
5. The organization/department is responsible for putting up and taking down banners. Hanging banners is at your own risk; the University and/or the University Union are not liable for damage, personal injury or theft of banners. The Union Marketing Office will remove banners left up past the removal date and leave them in Design Works, on level 2. Unclaimed banners will be disposed of after 3 business days.
6. Any written material that is not in English must have an English translation adjacent and legible from a distance of 20 feet.
7. Any damage to permanent landscaping or to the facility will be assessed by University officials and charged to the organization or department responsible.
8. Banners may not hang when the University is officially closed, except when the closing is due to acts of nature.
9. Banners may not have decorations, ornamentation, or weighted objects attached to or hanging from them.
10. An organization, academic or auxiliary department may have an indoor banner and an outdoor banner at the same time.
11. The Union Director or Union administrative team reserve the right to remove any banner that is considered inappropriate (unsuitable use of language and/or graphics) and any banner that does not follow the above banner policy guidelines. The banner will be stored at the Union Information Center for a maximum of five business days with a removal explanation attached. The Union will attempt to contact the organization or department to inform them about the removal.
12. If an organization or department is denied a banner space or if the reason for removal of a banner is unclear, the group should first contact the Union Marketing Office and/or the Union Director for more information. If the issue is not resolved to the satisfaction of the organization or department, the grievance procedures outlined in Section Twenty-three, House Guidelines shall be followed.